Assistant Office Manager

Company: Beacon Hill Staffing Group, LLC
Location: Chicago
Posted on: February 2, 2025

Job Description:

Our client, a well-respected boutique law firm, is seeking an organized and detail-oriented Assistant Office Manager to join their team. This is a critical support role with a strong focus on billing, accounts receivable, and office management.

Any additional information you require for this job can be found in the below text Make sure to read thoroughly, then apply.

Key Responsibilities:
Manage accounts receivable: issue invoices, record payments, handle third-party expenses (court reporters, subpoenas, postage, etc.).
Oversee office operations: order supplies, coordinate office maintenance with building management.
Vendor management: copy machine, water filters, plant care, etc.
Assist with new employee onboarding and IT vendor coordination.
Support insurance renewals and marketing efforts (quarterly email newsletters).
Ensure billing accuracy-identify discrepancies like double billing.


Qualifications:
Bachelor's degree with 4+ years of professional experience.
Law firm experience is a plus but not required.
Must be highly organized and detail oriented experienced
This is a non-legal assistant role focused on administrative support.
Ability to work at a computer for extended periods, lift boxes, and handle light office maintenance tasks.


Benefits: The company provides a comprehensive benefits package that includes medical, dental, and vision coverage, and PTO.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Keywords: Beacon Hill Staffing Group, LLC, Milwaukee , Assistant Office Manager, Executive , Chicago, Wisconsin