Construction Administrative Specialist

Company: Denyon Homes
Location: Wausau
Posted on: February 2, 2025

Job Description:

We are looking for a candidate with a level of experience in construction as well as administrative assistant skills to join our fast-paced construction company. The role involves communicating with vendors and clients, coordinating with subcontractors to obtain bids, managing purchase and change orders, and assisting with special projects.



Previous construction industry experience is expected but not required for the right candidate. The ideal candidate will have high administrative support experience, excellent computer and time management skills, and exceptional organizational abilities.



If this opportunity sounds like a great fit for you, please apply today!

Responsibilities:

--- Prepare forms such as change orders, purchase orders, service agreements, and subcontracts
--- Answer incoming phone calls and respond to emails in a professional way
--- Execute clerical and general office duties such as setting up filing systems, data entry, typing, copying, ordering office supplies, and other administrative tasks for special projects as requested
--- Coordinate meeting logistics and deliverables such as handouts, and make travel arrangements for the project management team
--- Support the office manager, project manager, general contractor, and construction office staff by completing administrative tasks
--- Written and verbal communication with staff, contractors, and clients
--- Accurate completion of checklists and reports
--- Generate work and product orders
--- Assist with project planning and scheduling
--- Monitor and communicate progress, status, and issues quickly and accurately
--- Submit building permit applications and related documentation
--- Submit WPS applications and Digger's hotline
--- Manage tasks, time, and others well; Meet various day-to-day deadlines
--- Assist with administrating our training program

Qualifications:

--- Three years of experience of administrative experience is necessary - previous administrative duties in a busy construction office is desired
--- Excellent time management, organization, and communication skills are needed
--- A high school diploma is required - additional college is desired
--- Familiarity with the construction industry is desired, but not required
--- Possess excellent computer skills, especially MS Office -Word, Excel, and Powerpoint
--- Knowledge of the construction industry is preferred
--- Experience with scheduling and ordering is preferred
--- Familiarity with project/process management is ideal
--- Written and verbal communication skills are vital
--- Time management and working well with others are key
--- Excellent computer skills, especially Microsoft Office
--- Proficient in computer skills, especially MS Office (Word, Excel, and PowerPoint)
--- Familiarity with the construction industry is desired, but not required
--- 3 years of experience of administrative experience is needed - previous administrative duties in a busy construction office are ideal
--- Associate's or bachelor's degree is a bonus - high school diploma is required

About Company:
Denyon Homes is a residential development company. We specialize in building residential homes in master-planned neighborhoods for value-minded clients with high-performing team members (employees, contractors, and suppliers). Our mission is to glorify God and honor people by building quality homes, local communities, and lasting relationships. We strive to go above and beyond in quality and service, to always act with integrity, to work better together, to be grateful in all things, and to provide a safe work environment for all. We look forward to meeting you and sharing more about this opportunity with you.

Keywords: Denyon Homes, Milwaukee , Construction Administrative Specialist, Professions , Wausau, Wisconsin